Project Management Plannin Scheduling and Controlling.

Question: Discuss about the Project Management Plannin Scheduling and Controlling. Answer: Estimation techniques determining task duration and resource effort: Task duration Work breakdown: Work breakdown structure is good option to estimate the task duration involved within any project. Work breakdown structure is helpful in solving various issues about the project task sequence. Units: Units are another aspect that helps in calculating the activity per unit measure (Burke, 2013). Units are helpful in measuring the task completion timings. Resource effort Bottom up estimation: Bottom up estimation helps in calculating the work effort. This reduces the time required for project development. Resource allocation: Resource allocation is another aspect that measures the effort of the individual (Heagney, 2016). Resources are effectively utilized by the project manager with the help of this activity. WBS WBS is nothing but the process of preparing key project deliverables that helps in organizing team work (Kerzner, 2013). This is known as deliverable oriented heretical decomposition. The WBS structure is mainly used for reducing the complicated activities to a collection of tasks (Leach, 2014). The Structure of WBS is helpful in understanding the sequence of tasks involved within the project. Methods of making realistic timelines Requirement analysis: Requirement analysis is required for making realistic timeline. Ordering of activities: Ordering of activities are ordered arrangement of activity. Involvement of stakeholders: Involvement of stakeholders also influences the realistic timeline preparations (Martinelli Milosevic, 2016). Estimation making: Preparing estimation is also another aspect to be considered for realistic timeline preparation. Tools in Project Scheduling Creation There are various tools used for project scheduling creation purpose. Two tools are being elaborated as follows: Gantt chart: Gantt chart is a chart that is plotted over time. Each of the concerned activities is shown within this chart with horizontal lines within the chart (Mir Pinnington, 2014). Schedule network analysis: Schedule network analysis is considered for the chart that offers graphical display of logical interrelationship between the elements of work with respect to work structure of the project (Phillips, 2013). Project Life Cycle Project life cycle is nothing but the staged overview of project that helps in managing the system architecture of the project scheduled work processes (Turner, 2016). In contrast with these facts, project life cycle includes the following stages within it: Project Initiation: Project initiation indicates the first stage of the project. This indicates the starting of the project. Project Planning: Project planning indicates the planning format of the project; this includes the scheduling of the project (Verzuh, 2015). Project Execution: This stage of the project executes the project plans. Execution stage of the project involves various project plans made during the project development plan. Project Closure: This stage indicates the project closure. Closure of the project shows the end of the project. Stages of critical path Specification of project activities: Specification of the project activities are concerned in this stage of the project. Establishment of dependencies: Establishment of the dependencies is the first stage of the critical path identification process involved within activity scheduling (Walker, 2015). Drawing of network diagram: Network diagram is considered for identifying the network activities within any project management process (Burke, 2013). Estimation of activity completion time: Estimation of activity completion process is considered for managing the solutions. Identification of critical path: Identification of critical path allows the project manager in solving various issues and risks associated with the project (Heagney, 2016). Update of critical path diagram: Updating of critical path is the last stage involved within the system architecture of the project (Kerzner, 2013). Schedule Baseline Project schedule baseline is nothing but the process of measuring the performance deviation from the original plan of project (Leach, 2014). Following are the stages of managing the project schedule baselines: Determination of earned value: Earned value determination helps in solving various critical aspects involved within the system architecture of any project. Improvisation of estimation: Estimation of tasks and information needs regular check for managing effective project development features (Martinelli Milosevic, 2016). Determination of project performance: Determination of project performance is very crucial for managing the effective project schedule baseline involved within the project development plan. Project Schedule WBS Task Name Duration Start Finish 0 Arrangements of Birthday Party 0.24 days Fri 3/10/17 Fri 3/10/17 1 Project Initiation 0.1 days Fri 3/10/17 Fri 3/10/17 1.1 Inviting the guests 12 mins Fri 3/10/17 Fri 3/10/17 1.2 Preparation of arrangements for party 14 mins Fri 3/10/17 Fri 3/10/17 1.3 ingredients collection for party 20 mins Fri 3/10/17 Fri 3/10/17 2 Project plan 0.1 days Fri 3/10/17 Fri 3/10/17 2.1 Preparation for preparing food items 14 mins Fri 3/10/17 Fri 3/10/17 2.2 Booking of entertainer 12 mins Fri 3/10/17 Fri 3/10/17 2.3 Collection of food items for party 20 mins Fri 3/10/17 Fri 3/10/17 3 Project development 0.24 days Fri 3/10/17 Fri 3/10/17 3.1 Welcome Guests 12 mins Fri 3/10/17 Fri 3/10/17 3.2 Arranging the foods for guests 10 mins Fri 3/10/17 Fri 3/10/17 3.3 distribution of candies and lolies to children 14 mins Fri 3/10/17 Fri 3/10/17 4 Project closure 0.05 days Fri 3/10/17 Fri 3/10/17 4.1 Preparation for cutting the cake 14 mins Fri 3/10/17 Fri 3/10/17 4.2 cutting of cake 12 mins Fri 3/10/17 Fri 3/10/17 Figure 1: Project Plan (Source: Created by Author) Estimation of project duration, effort, sequence and dependencies of the tasks There are various methods of measuring project duration involved within activities within the project. I have found that Work breakdown structure and historical method can be used for measuring project duration. There are mainly two methods that are used for measuring effort involved within any task of project. According to my findings, top down and bottom up approaches are used for measuring effort. These are also called inductive and deductive approach. There are three consequences that are considered for estimating sequences involved within any task. These are identification of relationships among tasks, recognition of dependent activities and development of schedule. Task dependencies can be measured with the help of measuring various critical aspects. In contrast with these facts, these dependencies are measured with the help of predecessors involved within the project plan. These predecessors are arranged with respect to previously concerned activities. Relation between stakeholders and project baselines The agreed baseline for any project development perspective can easily be covered or maintained with the help of various communication and planning measures. These functional implementations within organizations are helpful in reducing the time required for the project development or for the incorporation of change of plan within the project development. Following are the option that makes the required time for project management and completion reduced with respect to excess amount of changes within project: Incorporation of additional resources: Additional resources incorporation is the best way to reduce the excessive time involved within the project. Increased amount of cost structure: Increased amount of cost structure will also be helpful for managing the increased time structure for project development and project management. Communication with stakeholders Face to face meetings and program arrangements will be helpful in making the project members and stakeholders aware of the changed project schedules. Time Management in Projects There are various significant aspects that will be helpful in solving various critical aspects for managing the development of project schedules. Therefore, the time management is very important for establishing developed time management principles. These are given as follows: Selection of critical activities: Selection of critical tasks saves time before experiencing the errors and defects within the project plan. Sequencing activities for project development: Sequencing of activities are another option to be checked for managing time consumptions. Resource estimation: Resource estimation will be helpful in solving various issues involved within the project during the project development and there is short duration of time. Review of schedule performance and recording of lessons learned There is various ways to review the scheduled performance and also to record the lessons learnt. Therefore, this aspect needs to be recognized and managed with the help of reviewing the performance of the project. Following are the concerned area for project review options: Design of questionnaires: Designing the Questionnaires are important for knowing the possibilities and situations involved within any project. Therefore, these aspects need to be managed and searched by the project manager. Approval of questionnaires: Approval of the questionnaires is also important for managing the solutions involved within the project development perspective. Reviewing the results of the questionnaires: Results must be reviewed with respect to the project objectives and goals involved within the project. References Burke, R. (2013). Project management: planning and control techniques.New Jersey, USA. Heagney, J. (2016).Fundamentals of project management. AMACOM Div American Mgmt Assn. Kerzner, H. (2013).Project management: a systems approach to planning, scheduling, and controlling. John Wiley Sons. Leach, L. P. (2014).Critical chain project management. Artech House. Martinelli, R. J., Milosevic, D. Z. (2016).Project management toolbox: tools and techniques for the practicing project manager. John Wiley Sons. Mir, F. A., Pinnington, A. H. (2014). Exploring the value of project management: linking project management performance and project success.International Journal of Project Management,32(2), 202-217. Phillips, J. (2013).PMP, Project Management Professional (Certification Study Guides). McGraw-Hill Osborne Media. Turner, R. (2016).Gower handbook of project management. Routledge. Verzuh, E. (2015).The fast forward MBA in project management. John Wiley Sons. Walker, A. (2015).Project management in construction. John Wiley Sons.